When you have a more formal meeting that needs to be recorded and documented, such as a public hearing or company meeting, meeting minutes are more appropriate. For situations such as project kickoff meetings, project plans, or casual 1:1 meetings, notes will do just fine. If you’re a project manager, it’s most likely that you will be using regular meeting notes. What's better-meeting notes or meeting minutes? The term "meeting minutes" comes from the latin phrase minuta scriptura, which translates to "small notes." While it can be helpful to dictate real-time minutes into your meeting minutes, dictating what's happening down to the minute is not the intention. Key decisions made, such as outcomes of elections, and motions accepted or rejected, and the date and time of the next meeting. Names of meeting participants and individuals who were invited but unable to attend. Those requirements include:ĭate and time of the meeting, plus the time the meeting started and the time the meeting ended. Meeting minutes have a set structure for what needs to be included. Meeting minutes are a formal note-taking format that can be used as official documents by auditors or court proceedings. Meeting notes have no set structure or format, and note-taking techniques can vary by individual preference. Good meeting notes help you remember the important details from a meeting and any action items that you or other team members need to complete before the next meeting. Meeting notes are the key points of information you jot down during a meeting. We detail both of these types of documents in this article. The best way to ensure the crucial information and context is documented is through meeting notes and meeting minutes. While meetings are a key step to making good decisions, where do those ideas go? If it’s not clear whose responsibility it is to take notes, ideas and action items can get lost.
Meetings are an important part of projects-they are where decisions get made and team members connect with each other.
In this article, we discuss different note-taking techniques so you can create effective meeting notes. By providing your stakeholders with good meeting notes, you’re offering clarity into important conversations and key decisions being made, even if they’re unable to make the meeting. Taking good meeting notes is an important project management skill to have.
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